Before the Congress:

  • Please familiarize yourself with the program, session and speakers. You can view the interactive program here.
           *Please note, the program is subject to change and it is important to check the program prior to the start of the session. 
  • Please arrive at the session hall/location about 10 minutes before the session starts.
  • Consider possible questions to the speakers in advance and engage speakers in a discussion. Please take the
    initiative when appropriate and help to stimulate questions from the audience.
  • The speakers will be asked to take a seat in the first row of the hall and will make their way to the lectern on stage
    when it is their time to present.

At the Congress

Before the Session Starts: 

Approximately two minutes before the start of each session, please ask people to take their seats, encouraging them to sit towards the front and center.  

One minute before the first scheduled presentation:

  • You should introduce yourselves by name and affiliation, from the head table, using the microphone provided.
  • Welcome the audience and announce the title of the session as well as a brief outline of the session content.
  • Ask people to set their mobile devices to silent and request that they do not take photos of the presentation slides or record the session.
During the Session:

As the session moderator, you are responsible for the time management of the presentations within your session hall:

  • Please introduce the speaker and presentation title as indicated in the Mobile App which will have the most up-to-date program details.
  • Please follow the schedule closely.
       *It is essential to adhere to the scheduled start and end times of each presentation. This is so that people can move from one room to another and find the presentations as announced in the program.
  • Please announce a two-minute warning so that a speaker can time the end of their presentation and not overrun.
  • If the presenter is speaking too quickly and cannot be easily understood, please ask them to slow down.
  • Please ensure that the speaker uses the microphone.
  • Encourage the audience to ask questions via the microphones in the hall.
  • If there is a long or complicated question from the audience and/or if the speaker does not understand the question, please summarize the question for the speaker or ask for clarification.
  • Notify the in-hall AV Technician immediately of AV equipment problems.
Please note:
  • If a speaker fails to attend the session, please excuse them to the audience and move to the next speaker.
  • If the session ends early, please solicit questions from the audience and lead a discussion where possible.
To end the session:

• At the end of the session, kindly thank the presenters, and the audience for their participation.